How to share data locally using the Synology server as a File Server

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The purpose of any Synology System is to store and centralize data storage for local networks. The act of file serving allows for computer data to be stored on the Synology System and to be easily accessible from any where within the local network, or across the Internet using the FTP Interface, or the File Station. This allows for computer data to be quickly disseminated amongst its users.

Centralized file servers reduces the need or the probability of creating "information islands," where information is fragmented across a local network. The need for external HDDs on different computers is also greatly reduced due to centralization.

The following articles will cover how to create, access, manage users and privileges on the Synology System. Also, it will cover how to connect to the Synology system using a Windows-based computer, or an Apple-based Leopard Computer.


Recommended articles for understanding the operations of a File Server

  • Username: A Username is a credential which is used to access the Synology System. Depending on the model, the Synology system will support 128 or 2048 users.
  • Groups: A Group is a collection of Users which all users share the same access privledges. This is useful for department administration for offices, such as accounting, sales, or technical department. Depending on the model, the Synology System will support 32 or 64 groups of users.
  • Shared Folder: A root shared folder is the basic method of storing and sharing data on the Synology System. Currently, the Synology system supports 100 shared folders.
  • Privileges: Privileges are specific access control to each user and share, defining what access privileges is the user allowed to perform. The Synology system supports privileges such Read Only (RO), Writable (RW), or No Access (NA)


How to enable File Sharing Services on...


Articles for Managing the File Server abilities of the Synology System


How to access the File Server abilities of the Synology System


File Sharing Limits of the Synology Disk Station

The limits of File Sharing on the Synology Disk Station, such as how many user accounts, can be found here.


Greater access control with Windows ACL Support

If finer permission access is required, where multiple users need different access rights to specific files, please refer to the How to use Windows ACL with the Synology DiskStation article.


Character Limitations for different operating systems

The Synology Servers operate using the Linux Operating System, if files are backed up from a different OS such as Windows or Mac, please note the following limitations.

Characters not allowed in the file name/path:

  • Windows: / \ : * ? " < > |
  • Mac:  :
  • Linux: /

Consequently if files are stored from a Mac with the file name a/<a>, the Synology system will store the file as a <a>. The illegal character / has been dropped, and was replaced with a space character. If attempting to view the same file from Windows, it will be displayed as a a as the illegal characters <> have been dropped, and are replaced with a space character. The files are being copied to the Synology System, however their file names may differ if illegal characters are used, and depending on the Operating System used.

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